![]() Simply go to the event and hit ‘Edit’ to make the necessary changes. You can always edit the event’s details or change their occurrence. But from there, it’s the same as creating a time block from the Create button. You can also create time blocks by clicking on the day and time you’d like the event to occur. Then, add the details for the block of time, such as ‘lunch break’ or ‘respond to emails.’ To set it up to recur, click the down arrow next to ‘does not repeat.’ Select how often you want the event to repeat and when it ends. Select ‘Event,’ or ‘Focus Time,’ ‘Out of Office,’ or ‘Task.’ On the top left of your Calendar window, click ‘Create’ (also known as the + button). It’s a similar process for Google Calendar users, without the distinction between appointments and meetings. Adding Recurring Time Blocks in Google Calendar You invite others to meetings, including everything from one-on-one sessions to company-wide all-hands. Appointments are for you to schedule for yourself, think physical exams, car maintenance checkups, and even personal training sessions. Also, it’s important to know there is a distinction between an appointment and a meeting in Outlook. To do so, follow the steps above, but instead of ‘New Appointment,’ click on the existing appointment you want to recur. You can also make a recurring time block from an existing appointment. Lastly, choose how long you want this appointment to occur such as the next month, six months, or year. You can also adjust how often the appointment occurs, such as weekly or monthly. ![]() From here, you can select the start and end times for the appointment. A new window for Appointment Recurrence will open. On the top ribbon, click ‘New Appointment’ and ‘Recurrence’ from the Options menu. To add a recurring time block in Microsoft Outlook Calendar, switch over to your Calendar tab. Adding Recurring Time Blocks in Microsoft Outlook Calendar Note these directions are all for laptop users, but the same general principles can be applied if you are on your phone’s app. Below are the how-tos for Microsoft Outlook Calendar, Google Calendar, and Apple iCloud Calendar. Setting a recurring time block for lunch may be the push you need to actually get up from your desk and eat a nourishing mid-day meal.Īdding recurring time blocks isn’t complicated, no matter what email platform you use. This isn’t helping your health nor setting yourself up to be productive you likely crash in the afternoon and find yourself completely drained. Rather than taking 30 minutes to eat a proper meal, you’re snacking on processed foods and upping your coffee intake. ![]() If you’re constantly in meetings, you may skip lunch and run yourself ragged. signals to others that’s when you’re working independently.Īlso, recurring time blocks can help establish a better work-life balance. Instead of meeting internally with others, you should use that time to tackle an independent project, like working on a client-facing presentation. While someone on your team could schedule a meeting first thing at 9:00 a.m., you may find that’s when you’re most creative. It’s also a way to set your workday up for productivity. If you find yourself jumping from task to task but not really getting anything accomplished, time blocking may be for you. Once the time is up, you move on to the next task, no matter where you ended up with the prior one. You set the boundaries for how long you work on one task. Time blocking is a time management method that divides your day into productivity chunks. Time blocking is gaining popularity thanks to social media apps like TikTok and Instagram.
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